Expo Hall Management

EventHive has experience in designing floorplans and working with facilities, vendors & general contractors to meet the needs of your exhibit hall. We can help by giving you creative solutions to the challenges that arise during pre-show planning as well as onsite solutions. We can travel with you to site visits, pre-show planning meetings or help with onsite logistical work.

Here’s how we can help:

  • Exhibit Hall Booth Layout

  • Exhibit Hall Floor Management

  • Creative Solutions for F&B within Exhibit Hall

  • Onsite Logistical Support

  • Creative Booth Design

  • Vendor Sourcing

  • Breakout Session layout & design

Logistics

The list is long!

We can manage your deadlines so you don’t need to worry about missing a thing! We place orders, track shipments, schedule labor, book hotel rooms, update speaker portals, research SWAG options, register staff, review graphics, order flooring, and review furniture options just to name a few.

We handle these BIG & little details, so you can focus on other priorities.

  • Shipping

  • Internet Placement

  • Electrical Placement

  • SWAG

  • Audio Visual

  • Food & Beverage

  • Hotel Rooms

  • Lead Retrieval

  • Sponsorship

  • Booth Placement

  • Speaker Portals

  • Labor

  • Expo Floor Management

  • Registration

  • Dinner Reservations

  • Graphics

  • Furniture

  • Rigging

Budget Management

Rest assured, we see you and your dollars!

Conference and events are big business and come with a significant price tag. If the budget is established from the beginning, reviewed weekly by approving leadership, it can be one of the best tools in your toolbox.

Here is how we can help!

  • Establish & manage detailed event budgets with clear cost categories

  • Track expenses in real time, reconciling estimates vs. actuals & flagging variances

  • Negotiate with vendors to optimize pricing, identify cost efficiencies & maximize value without compromising quality

  • Implement approval workflows to ensure all expenditures align with budget parameters and stakeholder expectations

  • Provide regular financial reporting and post-event reconciliation to deliver transparency, accountability, and actionable insights

SWAG Management

We have experience supporting full-service SWAG management, including setting up company stores through our partners, coordinating merchandise for year-round conference programs, finding the perfect VIP gift or sourcing custom items for individual events.

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